Set the scope beside the rate
Select the work a rule applies to, with treatment, product and tag counts visible in the editor.
Contractor pay calculations for aesthetic and cosmetic clinics
Contractor pays, with the detail behind them.
Bring your agreed rates and clinic invoice items together. Choose the people and period, calculate the result, then review the detail behind every statement.
At a glance
Make the calculation part of the clinic.
The rate is only the start. Bring the scope, source items, cost treatment and result into one connected workflow.
Your arrangements. Your rules.
Set rates for the practitioners, locations and types of work they apply to.
Costs and discounts, considered.
Define how costs and the default discount treatment affect the calculation.
Choose the people and period.
Run the saved template for selected practitioners and invoice dates.
Keep the reasoning.
Retain the template version and item-level calculation behind each run.
A statement with answers.
Review a PDF summary and follow the detailed spreadsheet back to an invoice.
Start with the agreement
Different work. Deliberate rates.
Build a template for the practitioners and locations it covers. Define percentage or flat rates for treatments, products and tags, with the scope visible beside each rule.
- People and places
The template identifies whose work and which locations it covers.
- A rule for the work
Select treatment, product or tag scope. Different rate rows can reflect different parts of your agreed arrangement.
The agreement, made specific
Who. Where.
Which work.
01
Practitioner
Sophie Morgan
02
Location
Newstead
03
Applies to
Skin needling
04
Rate
40% of the configured base
Define the arrangement once, then use the saved rules for the selected period.
Keep the arrangement explicit
The template’s scope and each rate’s conditions answer different parts of the calculation.
The detail behind the amount
Show how you get to the result.
Choose whether to deduct costs, use actual or onsell COGS, and apply the default discount absorption rule. Keep those choices visible in the calculation, instead of leaving the reasoning in a separate worksheet.
A worked example
Make the reasoning visible.
Invoice item, after discount
Excluding tax$900
Excluding tax$900
50% of a $100 discount
Added back to the rate base+$50
Added back to the rate base+$50
Actual cost deduction
No multiplier−$200
No multiplier−$200
Rate base$750
40% × $750$300
One illustrative item, with no tax passthrough or additional tax. Your agreed configuration determines your calculation.
- Cost treatment you define
Deduct the recorded actual cost or use onsell cost, which falls back to actual cost when no onsell value exists.
- A deliberate discount rule
Set the default percentage of a discount added back to the rate base.
“A pay calculation should be something both the clinic and the practitioner can follow. The agreed rates, the work included and the treatment of costs should explain the amount, without anyone having to reconstruct the reasoning.”
How rules work together
Make the order intentional.
Order active rates and choose whether the calculation stops at the first matching rule or continues through matching rules. Refund and void controls are part of each rate’s setup.
- Ordered matching
The sequence matters when more than one rate could match the same item.
- Review the exceptions
Configure refund and void handling, then review the resulting statement against the source items.
Review the setup against your clinic’s arrangement before running the period.
The chosen period
Choose the people. Choose the dates.
Run a saved template for selected practitioners and a date range. The calculation uses practitioner-attributed invoice items from the template’s locations, with invoice dates interpreted in each location’s time zone.
- An invoice-based calculation
The source is eligible invoice items, rather than a filter for money collected. Imported invoices are excluded.
- Queued comes before ready
Run now queues the calculation. PDF and XLSX actions appear when their documents are available.
The same period. A clear basis.
The calculation follows qualifying invoice dates and the practitioner attributed to each item. A generated statement is ready to review; it is not a bank-payment confirmation.
A clear statement
A summary to read. The detail to review.
Review the rate summary and payable amount in the PDF. Open the spreadsheet’s Summary and Breakdown sheets for the source item, cost, discount and applied rate behind the calculation.
A calculated statement
The same example carries through: $900 sales, $50 discount compensation, $200 costs and $300 calculated payable.
A better place
to start the conversation.
Read the summary, then ask about a specific item with its calculation in view.
Review the result together
A clear statement gives the practitioner and the clinic a shared reference.
Keep the reasoning
Follow a line back to its source.
Each run retains its template version, source-item snapshots and applied-rate evidence. The spreadsheet links to the source invoice and customer, so a question about a line has somewhere useful to go.
- The version used for the run
A later template edit does not silently rewrite the calculation already retained with an earlier run.
- The invoice behind the amount
Inspect the item, discount, cost deduction and rate alongside the source invoice reference.
Trust and control
Your rules. Deliberate access.
Keep the configuration and calculation review with the people your clinic authorises. A calculated payable amount remains distinct from a payment transfer.
Feature availability depends on your plan, enabled features and access permissions.
- Encrypted storage
- Authorised access
- Pays access and permission to run calculations are controlled separately.
- Saved rules before running
- Unsaved template changes must be saved before Run now is available.
- Retained calculation context
- The run records its template version and source-item calculation, so the result keeps its context.
- Payee details with the record
- Business, tax and address settings supply the payee context for statements. Creating a statement does not transfer funds.
The person behind the statement
Keep payee details
with their record.
Business identity, tax registration and address settings supply the statement’s context. Your team can keep these details alongside the remuneration workflow.
Your questions, answered
FAQs
Bring the details of your clinic’s arrangement. We can demonstrate the rule, the calculation and the statement together.
Can different work use different contractor rates?
Yes. A template can contain percentage or flat-rate rules with treatment, product or tag scope. The clinic defines the arrangement, and the rate rows specify how qualifying invoice items are handled.
Can we choose which practitioners and locations a template covers?
Yes. Templates identify the practitioners and locations they apply to. When running a saved template, an authorised user selects practitioners and a date range.
Can costs and discounts affect the calculation?
Yes. A rate can deduct actual or onsell cost and apply a default discount absorption percentage. When an onsell cost is absent, the calculation falls back to actual cost. Your clinic reviews these settings against its agreed arrangement.
Is the calculation based on invoices or money collected?
It uses practitioner-attributed invoice items and invoice dates from the template’s locations, interpreted in the location’s time zone. Imported invoices are excluded. It is not a calculation filtered only to money collected.
How do overlapping rules, refunds and voids work?
Active rates have an order. The template can stop at the first matching rate or continue applying matching rates. Each rate also has refund and void controls. A demonstration can show your intended setup and how the resulting statement is reviewed.
Can we inspect the detail behind a statement?
Yes. The PDF includes a rate summary and item detail. The spreadsheet includes Summary and Breakdown sheets with invoice items, discounts, costs, rate details and calculated amounts. Its invoice and customer references link back to their source records.
Does running Contractor pays transfer the money?
No. This workflow calculates contractor remuneration and generates reviewable documents. The calculated payable amount is separate from transferring funds or completing statutory payroll obligations.
Can our clinic review the setup before using it?
Yes. In a demo, we can walk through a sample arrangement, its cost and discount treatment, a selected-period run and its source-item breakdown. Your clinic remains responsible for its arrangement and the source data it uses.
Ask about your contractor pay workflow.
Explore your rate structure and the details you want to review.
Talk it through with our team